REGULAR MEETING OF THE BOARD OF COUNTY COMMISSIONERS
Tuesday August 2, 2022
ALL PRESENT: Commissioner Jones, Chair; Commissioners Ostlund and Pitman; Board Clerk Teri Reitz; Clerk and Recorder Jeff Martin.
PLEDGE.
MINUTES – May 24, 2022, Elected Officials Compensation Hearing, May 31, 2022, June 7, 2022, June 7, 2022, Elected Officials Compensation, June 14, 2022, and June 21, 2022. Commissioner Ostlund made a MOTION to approve the Minutes, Commissioner Pitman seconded. Passed Unanimous. Commissioner Jones made a MOTION to move Item 3D from the Consent Agenda to Item 4 on the Regular Agenda, Commissioner Pitman seconded. Passed Unanimous.
9:30 a.m. RECOGNITION AND PRESENTATION – A.) LynnDee Schmidt – Human Resources – 25 Years of Service. B.) Walking Montana Midway-Give-Away.
PUBLIC COMMENTS ON REGULAR, CONSENT AND FILED AGENDA ITEMS – Two citizens spoke in favor or Yellowstone County leaving Area II Agency and becoming designated as their own Area Agency, three citizens spoke against this. Two citizens spoke against Shop World II Subdivision and requested no 2nd access through Eggebrect Ln., adding a privacy fence, hanging security lights lower so the surrounding properties are not lit up and making sure security cameras are not recording surrounding properties.
COMMISSIONERS – Yellowstone County Planning and Service Area Designation. Commissioner Jones made a MOTION to create Yellowstone County as its own Area Agency. Commissioner Pitman Seconded. Commissioner Ostlund stated he is going to vote no on this because we always end up with this stuff our plate that some of you have talked about with the board for a couple of years, and it hasn’t been brought before the commission. We haven’t invited Area II in, we haven’t thoroughly discussed what the impacts are, we seem to rush everything that we do without regard to the impact it will have or the possible solutions that exist with good communication. Commissioner Pitman stated this is just a way of starting that conversation and promoting the discussion with the state as the options and I think it’s worth looking at. There are some issues that need to be addressed whether they be fixed internally or change to a whole new way of doing things I think it’s time for that observation and discussion. Commissioner Jones stated I have been on the Adult Resource Alliance Board since I became a County Commissioner and this has been an ongoing discussion since before I was on the ARA Board. The service they receive out of Area II, the communication was terrible, and I went and visited Area II and had follow up questions later that I never got answered. This has been an ongoing problem from when I first got on and it is not acceptable. You look at all these other bigger Counties where they do actually have their own service, one of the things that the Yellowstone County public voted on was a mil levy to support it. Our Area Agency actually uses that to take funding away from Yellowstone County because we already have funding. When you add it up, and the transparency of this office has not been good at all. I said I went out and talked to them, but I am also involved with the ARA and it’s been a consensus from day one that this would probably work better. There’s a lot of questions to be answered and I go with what Commissioner Pitman said, this is just the beginning of taking a look at it. We want to see what that looks like down the road. We’re talking about taking money away from other counties, if Yellowstone County, if part of this is we have to pay for our own administrative costs, then that shouldn’t be taking money away from the other Counties unless there’s additional money that should be coming to us that isn’t going to us and it’s going to the other Counties. I would be a little more concerned if we had to split that up. This is a process that were starting out, I’d like to keep on looking at it and see what it looks like, and this is just a recommendation to the state. This actually has to go back through the legislature, so this isn’t a short process, it isn’t going to happen overnight. I believe that the question we have to answer, the way that I read them, is that you have to have them in by November I think is what the form says. You had a different reading on that Mr. Larson, but we actually already have those answers to those questions. Motion passed 2-1. Commissioner Ostlund voted no.
FINANCE – Notice of Public Hearing to Consider the Final Budget for FY22-23, Setting FY23 County Mill Levies, Budget Amendments for FY22 and Grant Budget Amendments for FY22 & FY23 Setting the Public Hearings for Tuesday August 30, 2022, and Tuesday September 6, 2022, at 9:30 a.m. in Room 3108. Commissioner Pitman made a MOTION to approve the Notice, Commissioner Ostlund seconded. Passed Unanimous.
PLANNING – Shop World II Subdivision – Preliminary Major Plat. Mr. Dave Green, Planner stated this property is generally located south of Monad Road and east of Eggebrecht Land. This subdivision would create 186 lots from a 49.04-acre parcel for private storage garage development. Mr. Green went through the proposed conditions. Commissioner Ostlund stated that a 14th condition should be added which reads – To protect public health and safety and to minimize light spill-over to the surrounding residential neighborhood, prior to final plat approval, all lighting within the Shop World II Subdivision will be shielded to aim light to the ground and not spread to adjacent residential development around the subdivision. Commissioner Ostlund made a MOTION to conditionally approve Shop World II Subdivision with the addition of condition 14 mentioned before the SIA and the Findings of Fact, Commissioner Pitman seconded. Passed Unanimous.
FINANCE – Moved from the Consent Agenda – MetraPark Recommendation of Award for Ticketing Services. Mr. Cody Reitz, Interim Assistant General Manager stated that the committee has decided to recommend AXS as the ticketing company for MetraPark. Mr. Reitz stated that there is a sponsorship opportunity with AXS for $50,000 for five years and the user services are more user friendly and uses our current web provider, there is also an opportunity for mobile applications which was not offered by any other vendor. AXS’ fees to the consumer were less than the other vendors. Commissioner Jones asked who was on the committee? Mr. Reitz stated the committee members were himself, Kelly Campbell, Tim Wombolt, Mike Hall and Cindy Ripley. Commissioner Jones made a MOTION to table this for one week and bring this item to discussion, Commissioner Pitman seconded. Commissioner Jones stated he would like more detailed information. Commissioner Ostlund stated he is ok with tabling this and would like to see all of the financial components of the system. Commissioner Ostlund directed Mr. James Matteson, Purchasing Agent to get the financial component together. Mr. James Matteson, Purchasing Agent stated that each vendor gave a 1 ½ hour presentation and were very thorough. AXS was the only vendor with the 2 factor-authentication. Passed Unanimous.
CLAIMS – Batches 22-210, 22-211, 22-212, 22-213, 23-007, 23-008, 23-009 and 23-101. Commissioner Pitman made a MOTION to approve the Claims, Commissioner Ostlund seconded. Passed Unanimous.
CONSENT AGENDA – 1. CLERK AND RECORDER – Plat of Russell Ridge Minor Subdivision and S.I.A. 2. COMMISSIONERS – Lockwood TEDD – Annual Work Plan. 3. FINANCE – A.) Annual Contract with MT Department of Corrections for Youth Placements at the YSC. B.) Metra ARPA; PA System – Change Order #1 – Add New Control Panel & Emergency Paging Stations. C.) Metra ARPA Security Cameras Change Order #2 to Add Pavilion and Expo Buildings into Scope of Work. D.) MetraPark Recommendation of Award for Ticketing Services – Moved to Item 4 on the Regular Agenda. E.) Metra ARPA L.E.D. Signs Directive #1 for Metal Caps on Arena L.E.D. Signs. F.) ARPA SLFRF Project & Expenditures Report and the Project Tracking Summary Sheet. G.) Signature Page for FY 2023 RSAT Grant. 4. YOUTH SERVICES – A.) Group Outpatient Treatment in the 13th Judicial District Contract #PIF21-02. B.) Family Stabilization Program in the 13th Judicial District Contract #PIF21-01. 5. HUMAN RESOURCES - A.) ICMA Retirement Corporation dba MissionSquare Retirement Governmental Money Purchase Plan. B.) PERSONNEL ACTION REPORTS - Motor Vehicle – 1 Appointment, 1 Salary & Other; Treasurer – 1 Appointment; Sheriff’s Office – 1 Appointment.
FILE ITEMS – 1. AUDITOR – Payroll Audit July 1 to July 15, 2022. 2. CLERK AND RECORDER – Board Minutes – MetraPark Advisory Board Meeting Minutes. 3. COMMISSIONERS – Letter from Cheryl Bowen. 4. FINANCE – Detailed Cash Investment Report – June 2022. 5. HUMAN RESOURCES – July 1 through July 15 Payroll Audit. 6. TREASURER – Treasurer’s Disbursements and Checks for June 2022. Commissioner Ostlund made a MOTION to approve the Consent Agenda and place the File Items to file, Commissioner Pitman seconded. Passed Unanimous.
PUBLIC COMMENTS ON COUNTY BUSINESS – One citizen spoke regarding issues with the Heights Water District. Hearing no other comments Commissioner Jones adjourned the meeting at 10:43 a.m.
APPROVE ATTEST
DATED