REGULAR MEETING OF THE BOARD OF COUNTY COMMISSIONERS
Tuesday July 19, 2022
ALL PRESENT: Commissioner Ostlund, Chair Pro-Tem; Commissioners Jones and Pitman via Microsoft Teams; Admin. Asst. Erika Guy; Clerk and Recorder Jeff Martin.
9:30 a.m. RECOGNITION A.) Swearing in of New Sheriffs Deputy Deputy Michael Bennett. B.) Kent ODonnell Sheriff Patrol 25 Years of Service.
9:30
a.m. PRESENTATION - Safe Routes to School Plan Update Ms. Sara
Schooley Toole Design, Project Manager. This plan update is focused on the 22
Elementary Schools in Billings. The goal of this plan update is to; evaluate
current walking and biking conditions for students in the region, identify
barriers or issues that might discourage students for walking or biking,
Recommend policy or programmatic changes that would encourage more students to
walk or bike to school, develop a list of prioritized projects that can be
built to improve walking and biking conditions for students and create walking
route maps for all 22 public elementary schools in Billings. All of these goals
have been accomplished. Ms. Sara Schooley went through the plan updates. Ms.
Elyse Monat stated, they are looking for the Commissioners recommendation of
adoption to the Policy Coordinating Committee. Commissioner Ostlund made a
MOTION to approve and recommend adoption of this plan to the Policy
Coordination Committee (PCC
). Commissioner Pitman Seconded. Passed Unanimous.
9:30 a.m. BID OPENING Bid Opening for Lockwood Pedestrian District IFB Phase II Old Hardin Road Sidewalk. No bids were received.
9:30 a.m. PUBLIC HEARING Resolution 22-39 to Adopt Addressing Policy for Yellowstone County. Mr. Mike Powell County GIS Manager stated that this policy has been used by this office and they felt it was important to put it on record. Mr. Powell went on the explain the function of GIS and how this policy is helpful for GIS to know what is going on in the County. Commissioner Ostlund opened the Public Hearing. Hearing no comments Commissioner Ostlund closed the Public Hearing. Commissioner Pitman made a MOTION to approve Resolution 22-39. Commissioner Jones Seconded. Passed Unanimous.
PUBLIC COMMENTS ON REGULAR, CONSENT AND FILED AGENDA ITEM
FINANCE Resolution of Intent to Expand RSID 773M West Meadow Sub and Setting the Public Hearing for Tuesday August 23, 2022 @ 9:30 a.m. in Room 3108. Commissioner Jones made a MOTION to set the Public Hearing for August 23, 2022. Commissioner Pitman Seconded. Passed Unanimous.
LAUREL PLANNING Beehive Subdivision Preliminary Minor Plat. Mr. Kurt Markegard, Laurel Public Works Director stated the proposed subdivision would remove the agriculture restriction and, in the future expand the lot boundary to create one new developable tract. The property is located at the east Laurel interchange on Allendale Rd. The property is not zoned and is currently being developed as a mini storage complex. The project is being reviewed as a first minor subdivision because the agricultural restriction on the property should have been lifted prior to the start of the development. The Laurel City/County Planning Board and Zoning Commission recommends that the County Commissioners grant conditional approval of the preliminary plat of Beehive and adopt the findings of fact as presented in this report. Mr. Markegard went through the proposed conditions and findings of fact. Commissioner Jones made a MOTION to grant conditional approval of the preliminary plat with the S.I.A. and adopt the finds of fact as presented in the report. Commissioner Pitman Seconded. Passed Unanimous.
PLANNING DEPARTMENT A.) Shop World II Subdivision Preliminary Major Plat. Mr. Dave Green, Planner, stated that the proposed subdivision is located east of 72nd Street just next to the Eggebrecht Subdivision. Mr. Green stated they are proposing 186 parcels. Mr. Green stated the planning board, and the neighborhood had several concerns about construction vehicles going through Eggebrecht Lane and the impact that would have on the residential neighborhood. Mr. Green stated the planning board recommended a condition to require Monad Road be built to 72nd Street prior to the subdivision moving forward with building. Other concerns with this property were dust, noise and historically, this property has drained into the irrigation ditch on the south. It was proposed to continue they have detention ponds to capture any storm event but according to DEQ rules they are allowed to discharge what has historically been discharged into the ditch. The planning board is forwarding a recommendation of denial of the subdivision. Commissioner Ostlund made a MOTION to table this item for a couple of weeks and send it back to legal, planning and public works to reevaluate the conditions, make some changes and modifications and bring it back to discussion a week from Monday. Commissioner Pitman Seconded. Passed Unanimous.
B.) West Meadows Subdivision, 2nd Filing Variance Request. Mr. Dave Green, Planner, stated that the proposed subdivision is asking for a variance after the subdivision was approved. The subdivision is located off of Whistlers Way just south of Central Ave. This subdivision has lots along Central Ave. that they determined the driveways would be too steep to enter the parcels. The subdivision has decided to put in an access off White Pine Circle, however, they did not ask for permission before adding the access. It is a gravel surface access road and provides access for 6 lots. A turn around for fire trucks will be added. The Laurel fire department have reviewed the proposed driveway access and feel it will be an acceptable solution. Commissioner Ostlund made a MOTION to conditionally approve West Meadows Subdivision, 2nd Filing with the Variance Request, S.I.A. and the Findings of Fact, Commissioner Jones Seconded. Passed Unanimous.
CLAIMS Batches 22-204, 22-205. Commissioner Jones made a MOTION to approve the Claims, Commissioner Pitman seconded. Passed Unanimous.
CONSENT AGENDA 1. CLERK AND RECORDER A.) Plat of Far View Subdivision and the S.I.A. B.) Amended Plat of Lot 23-A-1, Sunny Cove Fruit Farms, Public Dedication and Acceptance. 2. COMMISSIONERS A.) Board Openings Update List. B.) Commissioners Day at the Fair Invite. C.) Board Appointments Jon Stepanek, Kevin Sider, Jeanne Scooter Gates, Brian McHugh & Heather Hirsch to Adult Resources Alliance Board/ Dan Cohn to Tax Appeal Board. D.) Regrets Letter Troy Boucher Tax Appeal Board. 3. COUNTY ATTORNEY A.) Pine Technologies Case Management Support. B.) Resolution 22-45 for Prosecutorial Assistance in State of Montana vs. D.M. 4. EMERGENCY AND GENERAL SERIVCES Emergency Watershed Protection Program. 5. FINANCE A.) Bond for Lost Warrant. B.) New MBCC Grant for County Attorneys Victim Witness Positions. C.) Agreement with Mr. Cal Cumin for Professional Services. D.) Landfill Use Agreement with the City of Billings. 6. METRAPARK Agreement with VIP Services, Inc. for Janitorial Services for Montana Fair. 7. PUBLIC WORKS 2022 Yellowstone River Salt Cedar Project Contract. 8. SHERIFF A.) Updated Rate Agreement between YCSO & Enterprise Rent-A-Car. B.) Notice of 2022 Justice Assistance Grant (JAG) for YCSO. C.) Memorandum of Understanding between Yellowstone County Sheriffs Office and Lockwood School District Resource Officer Program. 9. HUMAN RESOURCES PERSONNEL ACTION REPORTS Detention Facility 1 Appointment, 1 Salary & Other, 1 Termination; MetraPark 1 Appointment; Youth Services Center 3 Termination; Road & Bridge 1 Termination; Superintendent of Schools 1 Salary & Other; Sheriffs Office 1 Appointment, 1 Salary & Other.
FILE ITEMS 1. AUDITOR Payroll Audit June 16 to June 30, 2022. 2. CLERK AND RECORDER Board Minutes Yellowstone County Zoning Commission Minutes. 3. CLERK OF DISTRICT COURT Disbursements and Checks for June 2022. 4. COMMISSIONERS Public Comment MetraPark Privatization. 5. FINANCE Montana State Fund Policyholder Asset Endorsements. 6. HUMAN RESOURCES June 16 through June 30 Payroll Audit. Commissioner Jones made a MOTION to approve the Consent Agenda and place the File Items to file, Commissioner Pitman seconded. Passed Unanimous.
PUBLIC COMMENTS ON COUNTY BUSINESS - Hearing no comments, Commissioner Ostlund Adjourned the meeting at 10:15 a.m.
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