REGULAR MEETING OF THE BOARD OF COUNTY COMMISSIONERS

Tuesday March 22, 2022

 

          PRESENT:  Commissioner Jones, Chair; Commissioner Ostlund and Pitman; Board Clerk Teri Reitz; Clerk and Recorder Jeff Martin.

          PLEDGE.

          9:30 a.m. RECOGNITION – Judy Rowse – Clerk & Recorder – 15 Years of Service, Robyn Schierholt – Clerk of Court – 10 Years of Service.

          9:30 a.m. BID OPENING – Mr. Jeff Martin, Clerk and Recorder stated that the Clerk and Recorder’s staff will take the bids and log them in and make sure the electronic copy matches the hard copies.  Mr. Martin asked that everyone have some patience as we go through the RFQ&I’s.  Mr. Martin noted that he will figure out how the RFQ&I’s will be dispersed.  Mr. Martin also noted that if the documents can be emailed to citizens who request copies there will be no charge, however if the files are too large to be emailed there will be a cost to obtain copies.  Open and Acknowledge RFQ&I for MetraPark Management.  RFQ&I’s were received from OVG360 and ASM Global.  Commissioner Ostlund made a MOTION to refer the RFQ&I’s to staff and set up a committee to review them, Commissioner Pitman seconded.  Passed Unanimous. 

          PUBLIC COMMENTS ON REGULAR, CONSENT AND FILED AGENDA ITEMS – Mr. Tim Goodridge, General Manager MetraPark asked if conversations with OVG and ASM are still prohibited.  Ms. Melissa Williams, Chief Deputy County Attorney stated that until a recommendation is given regarding the RFQ&I’s, conversations with OVG and ASM are still prohibited. 

          FINANCE – Venue Solutions Proposal – RFQ&I Assistance.  Mr. Kevin Bryan, Finance Director stated this agreement has a Scope 1 option and a Scope 2 option.  Mr. Bryan stated that Venue Solutions Group Scope 1 option would be to review the proposals for management and operation of MetraPark.  Venue Solutions Group Scope 2 would be to assist the county with contract negotiations in an advisory capacity.  Mr. Bryan stated that the Commissioners could sign off on Scope 1 because it is not known at this time if there will be a Scope 2.  Mr. Kevan Bryan stated that he has a recommendation for a committee to evaluate the RFQ&I’s.  Commissioner Jones asked what the Board would like to do.  Commissioner Ostlund stated he is ready to discuss who would be on the committee.  Mr. Bryan stated that someone on the committee needs to understand the current financial framework of Metra, the other one would be someone who understands all the legal issues such as current contracts, extending contracts, and having someone from the MetraPark Advisory Board with some business experience that gets Metra but is outside the County bubble would be a benefit.  Finance’s thought is to keep the committee small.  Mr. Bryan stated his suggestion for committee members is the Yellowstone County Finance Director, Melissa Williams, County Attorney’s Office and Charlie Loveridge, MetraPark Advisory Board President.  Mr. Bryan stated that this is not going to be a recommendation on privatizing but which of these two proposals seems to make the most sense.  Venue Solutions Group will provide a written report on items 1 through 7 of Scope 1 no later than two (2) weeks after receiving all documents from the County.  The committee members will go through the documents individually and pose their own questions, things they don’t get, things that don’t look right, things that might not work for us.  Once that is done the committee will get together with Venue Solutions Group and assemble a list of questions for clarification from these two respondents.  We will get a recommendation back to the Board as quickly as we can.  Mr. Bryan noted that once all the questions are gathered and sent to the respondents it may be the 3^rd week of April until we get back to the Board.  Commissioner Ostlund made a MOTION to accept both Scope 1 and Scope 2 from the Venue Solutions Group and we can move forward with Scope 2 if the Commission decides to and form a committee of Mr. Kevan Bryan, Ms. Melissa Williams, and Mr. Charlie Loveridge to go through the RFQ&I’s, Commissioner Pitman seconded.  Commissioner Jones made a MOTION to amend Commissioner Ostlund’s motion to say that Scope 2 is an option, and we are not exercising it at this point, but we can exercise it at a later time, Commissioner Pitman seconded.  Passed Unanimous.    Commissioner Jones believes going with Venue Solutions Group is a good idea to go through the proposals.  Venue Solutions Group will not give an opinion, but they will give the pros and cons of each company and the committee will be able to go through it and ask questions.  Commissioner Ostlund’s Motion with Commissioner Jones amendment Passed Unanimous.           

          CLAIMS – Batches 22-140, 22-141, 22-142 and 22-143.  Commissioner Pitman made a MOTION to approve the Claims, Commissioner Ostlund seconded.  Passed Unanimous. 

          CONSENT AGENDA – 1.  CLERK AND RECORDER – Declaration of Agricultural Covenant for an Unnumbered COS located in the Section 24, Township 3, Range 24 East.  2.  FINANCE – A.)  Intent to Cancel Old Warrants on 6/30/22 for Checks over 8 Years Old.  B.)  MetraPark Contract with Tel-Net Systems for ARPA Projects.  C.)  MetraPark Mastercard’s for Acting Assistant General Manager, and Marketing & Sales Coordinator.  D.)  MetraPark Contract with ACE Electrical for ARPA Projects LED Signs, PA System, Security Cameras.  3.  METRAPARK – TDS Fair Sponsorship Agreement with MetraPark.  4.  PUBLIC WORKS – Resolution 22-15 Requesting the Distribution of Bridge and Road Safety Accountability Act Funds.  5.  SHERIFF – A.)  FY2022-2023 Computer Maintenance Agreement between YCSO and City of Billings IT.  B.) Vehicle Titles for Auction.  6.  HUMAN RESOURCES – Sheriff’s Office – 1 Appointment; Detention Facility – 4 Appointments, 1 Salary & Other, 1 Termination; County Attorney- 1 Termination; MetraPark – 1 Termination; Public Works – 1 Appointment.

          FILE ITEMS – 1.  COMMISSIONERS – A.)  Cancellation of County Nonpartisan Primary Election.  B.)  Tax Appeal Minutes – Phillips 66 Company.  2.  FACILITIES – Application to Use the Courthouse Lawn.  3.  FINANCE – Detailed Cash Investment Report February 2022.  4. TREASURER – Treasurer’s Disbursements and Checks for February 2022.  Commissioner Ostlund made a MOTION to approve the Consent Agenda and place the File Items to file, Commissioner Pitman seconded.  Passed Unanimous.

          PUBLIC COMMENTS ON COUNTY BUSINESS – Hearing no comments Commissioner Jones adjourned the at 9:44 a.m.

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