REGULAR MEETING OF THE BOARD OF COUNTY COMMISSIONERS
Tuesday February 15, 2022
ALL PRESENT: Commissioner Jones, Chair; Commissioners Ostlund and Pitman; Board Clerk Teri Reitz; Clerk and Recorder Jeff Martin.
PLEDGE.
9:30 a.m. BID OPENING – A.) Bid Opening for Multiple Buildings Roofing Replacement.
|
|
Base Bid Miller Building |
Alternative #1 Clock Tower |
Base Bid Courthouse |
Base Bid Sheriff’s Office |
|
Sprague Construction Roofing, LLC |
$106,432.00 |
$1,500.00 |
$29,750.00 |
$71,428.50 |
|
Empire Roofing, Inc. |
$163,038.00 |
$9,264.00 |
$83,917.00 |
$104,214.00 |
Commissioner Ostlund made a MOTION to refer the bids to staff for recommendation, Commissioner Pitman seconded. Passed Unanimous. B.) Bid Opening for Detention Facility Roofing Replacement.
|
|
Lump Sum |
Replacement of any Damaged Insulation Sq. Ft. |
|
Sprague Construction Roofing, LLC |
$458,438.00 |
$3.50 |
|
Empire Roofing, Inc. |
$823,413.00 |
$4.75 |
Commissioner Ostlund made a MOTION to refer the bids to staff for recommendation, Commissioner Pitman seconded. Passed Unanimous. C.) Open and Acknowledge RFP for Mental Health Services to Maintain Safety in Yellowstone County. One bid was received from Substance Abuse Connect and it was opened and acknowledged. Commissioner Ostlund made a MOTION to refer the RFP to staff for recommendation, Commissioner Pitman seconded. Passed Unanimous. D.) Open and Acknowledge the RFQ&I For MetraPark Management. RFQ&I’s were received from ASM Global and OVG. The bids were not opened. Commissioner Jones made a MOTION to reject all the bids, Commissioner Pitman seconded. Commissioner Jones made a MOTION to reject all the submittals for the RFQ&I for MetraPark Management and reissue the RFQ&I with following changes: conduct a nonmandatory walk through on March 2, 2022, and the deadline to submit the RFQ&I’s will be March 14, 2022 @ 5:00 p.m., Commissioner Pitman seconded. Commissioner Ostlund stated he had number of things to discuss and read into the record an 8-page document. (The document is on record in the Clerk and Recorder’s Office Doc.# 22-02-0162.) Commissioner Ostlund also asked that Venue Solutions Group be hired as a consultant expert. Commissioner Pitman asked Clerk and Recorder Jeff Martin if the dates are ok for advertising purposes. Clerk and Recorder Jeff Martin stated that there may be some confusion as to whether the RFQ&I is being extended or reissued. Mr. Martin proceeded to state that typically a document would accompany the reissuing of the RFQ&I. Mr. Martin stated he thought we were moving too quickly to issue and the documentation would not be complete by the end of day today. Mr. Martin also noted that we need to be diligent when we describe this new RFQ&I and that the companies that previously submitted need to be notified. Commissioner Ostlund stated that previously this board has not wanted to move forward without any documentation. Commissioner Jones stated that there are only 2 minor changes. Mr. Jones also noted that he thinks it is clear to everyone that the two RFQ&I’s received have been rejected and doesn’t see a need to reach out and let the companies know. Commissioner Jones stated that Mr. Matteson has all the documents ready. Mr. Jones also noted that the two companies that submitted RFQ&I’s requested an extension. Commissioner Ostlund asked why are we moving so quickly on this without paperwork? Commissioner Jones stated that we have a transitionary period. We have an interim manager and anytime you have an interim at a facility and you keep dragging that out, that means you really don’t have someone in charge; you do; but it limits on what they can do. I think it is imperative that we get a leader one way or another out there as soon as we can. We have delayed this thing for quite a while because everyone is saying we are going too fast. We have taken the time and gotten input from people. Ms. Jeana Lervick, Chief Deputy County Attorney stated that the dates that were discussed earlier and didn’t see a problem, until during this meeting that the original documents are in fact going to be public. Ms. Lervick noted that she was under the impression that we would just send them back and they would not be public. Ms. Lervick stated that during this meeting her staff informed her that the documents will be public and given the Clerk and Recorder’s concerns it be better to wait one week before reissuing the RFQ&I. Commissioner Jones stated that normally you wouldn’t open rejected bids you just send them back. Ms. Lervick stated that is what she understood also however my office looked into whether the RFQ&I’s were public or not while we were sitting here, and they did inform me that they would be public documents. Commissioner Jones stated it was fine to wait a week to reissue the RFQ&I, however he would the RFQ&I’s held unopen until there is clarification as to whether the RFQ&I’s are public or not. Ms. Lervick stated that is fine. Commissioner Jones made a MOTION to reject the bids, Commissioner Pitman seconded. Passed Unanimous.
9:30 a.m. PUBLIC HEARING – Resolution 22-10 to Amend FY22 Regular Budget and FY22 Budget for Federal and State Grants. Commissioner Jones opened the Public Hearing. Hearing no comments Commissioner Jones closed the Public Hearing. Commissioner Pitman made a MOTION to approve Resolution 22-10, Commissioner Ostlund seconded. Passed Unanimous.
PUBLIC COMMENTS ON REGULAR AND CONSENT AGENDA ITEMS – Hearing no comments Commissioner Jones continued the Board Meeting.
CLAIMS – Batches 22-117, 22-118, 22-119 & 22-120. Commissioner Pitman made a MOTION to approve the Claims, Commissioner Ostlund seconded. Passed Unanimous.
CONSENT AGENDA – 1. CLERK AND RECORDER – Certificate of Survey 3787 Amended, Amending Tract 2 Certificate of Survey 3787, Public Access Easement, and Waiver of Right to Protest. 2. FINANCE – A.) Facilities Contract with Ace Electric for the Miller Building 2nd and 3rd Floor Remediation and Interior Demo. B.) Facilities Contract with SafeTech, Inc. for 2nd and 3rd Floor Abatement and Demolition of the Miller Building. C.) Finance Addendum to Memorandum of Understanding with Montana Mobile Document Shredding. D.) Bond for Lost Warrant. E.) Facilities Contract with Con’eer Engineering as the Mechanical, Electrical, and Plumbing Consultant for Abatement and Interior Demolition of the 2nd and 3rd Floors of the Miller Building. F.) Facilities Contract with JTLS Mechanical for HVAC & Plumbing Work for the 2nd and 3rd Floor Abatement and Demo. H.) County and Tribal Matching Grant Program Subrecipient Contracts. I.) I.T./GIS Department for County Mastercard for GIS Manager. J.) List of all ARPA Projects and Expenditures. 3. PUBLIC WORKS – A.) 2022-2023 Yellowstone County Weed Control Agreement with DNRC Trust Lands Management Division. B.) Invitation for Bid for a Double Chip Seal on a Portion of Mainwaring Road. 4. SHERIFF – City-County Special Investigations Unit (CCSIU) Agreement between Billings Police Department and Yellowstone County Sheriff’s Office. 5. HUMAN RESOURCES – PERSONNEL ACTION REPORTS – Clerk of Court – 1 Termination; Sheriff’s Office – 1 Salary & Other, 2 Terminations; Road and Bridget – 1 Appointment; Detention Facility – 1 Appointment, 1 Salary & Other, 1 Termination; Motor Vehicle – 1 Appointment; Facilities – 1 Termination; Youth Services Center – 1 Salary & Other.
FILE ITEMS – 1. AUDITOR – January 16 to January 31, 2022, Payroll Audit. 2. COMMISSIONERS – A.) Property Tax Refund – Blackfoot Communications Inc. B.) Comments Regarding Northwestern Energy Floodplain Permit. 3. FACILITIES – A.) Application to Use Courthouse Lawn – National Day of Prayer. B.) Application to Use Courthouse Lawn – Missing and Murdered Indigenous Peoples. 4. HUMAN RESOURCES – January 16 – January 31 Payroll Audit. Commissioner Ostlund made a MOTION to approve the Consent Agenda and place the File Items to file, Commissioner Pitman seconded. Passed Unanimous.
PUBLIC COMMENTS ON COUNTY BUSINESS – Hearing no comments Commissioner Jones adjourned the meeting at 10:01 a.m.
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