REGULAR MEETING OF THE BOARD OF COUNTY COMMISSIONERS

Tuesday August 31, 2021

          ALL PRESENT:  Commissioner Denis Pitman, Chair Pro-Tem; Commissioners Ostlund and Commissioner Donald W. Jones, via Telephone.

          PLEDGE.

          Commissioner Ostlund made a MOTION to move Consent Agenda Item 2A to Regular Agenda #2 and move Consent Agenda Item 8 to File Item #4, Commissioner Pitman seconded.  Passed Unanimous. 

          9:30 a.m. MINUTES – August 24, 2021.  Commissioner Ostlund made a MOTION to approve the Minutes, Commissioner Pitman seconded.  Passed Unanimous. 

          9:30 a.m. PUBLIC HEARING – A.)  Resolution 21-51 Adopting Fiscal Year 2021-2022 Budget and Setting Special District Levies.  Mr. Kevan Bryan, Finance Director went through the summary and noted that the FTE count is incorrect and will be corrected by next Tuesday.  Commissioner Pitman opened the Public Hearing.  Hearing no comments Commissioner Pitman closed the Public Hearing.  No action is required today on Resolution 21-51.   B.)  Resolution 21-79 to Amend FY21 Regular Budget and Amend FY21 and FY22 Grant Budgets for Federal and State Grants.  Mr. Kevan Bryan, Finance Director went through the summary.  Commissioner Pitman opened the Public Hearing.  Hearing no comments Commissioner Pitman closed the Public Hearing.  No action is required to on Resolution 21-79.  C.)  CDBG Public Hearing for Grant Application for Funding for Foodbank.  Ms. Sheryle Shandy, CEO Billings Food Bank stated that this grant would allow the Food Bank to repurpose an already owned building, build a multi-use kitchen and expand our efforts in the community.  Commissioner Pitman opened the Public Hearing.  Hearing no comments Commissioner Pitman closed the Public Hearing.  Commissioner Ostlund made a MOTION to approve and support the CDBG Grant Application for the Billings Food Bank, Commissioner Pitman seconded.  Passed Unanimous.  D.)  Resolution 21-81 to Alter Blue Creek Fire Service Area.  Commissioner Ostlund stated that the alteration would include the Meadowlark Trailer Court, which currently does not have fire service.  Commissioner Pitman opened the Public Hearing.  Hearing no comments Commissioner Pitman closed the Public Hearing.  Commissioner Ostlund made a MOTION to approve Resolution 21-81 to Alter Blue Creek Fire Service Area, Commissioner Pitman seconded.  Passed Unanimous.    

          PUBLIC COMMENTS ON REGULAR AND CONSENT AGENDA ITEMS – Hearing no comments Commissioner Pitman continued the Board Meeting.

          PLANNING – Cherry Island Subdivision Preliminary City/County Major Plat.  Mr. Dave Green, Planner stated the proposed subdivision creates 41 lots for residential development.  The subject property is generally located between Cherry Creek Loop and east of Bitterroot Drive.  The property for the proposed subdivision is going through the annexation process and a zone change.  The property is proposed to be zoned Neighborhood Residential (N3), this zoning is for single family home on each lot.  The proposed lots will be developed on compliance with zoning through the building permit process.  The zone change and annexation are running concurrently with this application.  Mr. Green went through the proposed conditions.  Commissioner Ostlund made a MOTION to conditionally approve Cherry Island Subdivision Preliminary City/County Major Plat with the SIA and the Findings of Fact, Commissioner Pitman seconded.  Passed Unanimous.  

          COMMISSIONERS – Moved from the Consent Agenda – Proclamation – National Moment of Remembrance.  Commissioner Ostlund read the Proclamation into the record.  Commissioner Ostlund made a MOTION to approve the Proclamation – National Moment of Remembrance, Commissioner Pitman seconded.  Passed Unanimous. 

          CLAIMS – Batches 22-026, 22-027, 22-028, 22-029, 22-030 & 22-031.  Commissioner Ostlund made a MOTION to approve the Claims, Commissioner Pitman seconded.  Passed Unanimous.

          CONSENT AGENDA – 1.  CLERK AND RECORDER – Plat of Schmitt Minor Subdivision and the S.I.A.  2.  COMMISSIONERS – A.)  Proclamation – National Moment of Remembrance – Moved to the Regular Agenda.  B.)  Board Appointment – RaeAnn Mall Area II Agency on Aging and Mary Purcell to Blue Creek Fire Service Area.  C.)  ARPA Infrastructure – BBWA Main Canal Rehabilitation Application for ARPA Funding.  3.  COUNTY ATTORNEY – Contract – CHP Mental Health Services at YCDF.  4.  FINANCE – A.)  I.T. Request for Proposals for Cybersecurity Assessment.  B.)  MetraPark – NILE Building Lease Addendum #4. The Original Lease to Northern International Livestock Exposition Went into Effect on May 1st, 2017.  Addendum #4 Maintains the Monthly Lease Amount, Drops the Monthly Long Distance Phone Service, and Extends the Lease until April 30th, 2022.  C.)  MetraPark Contract with Cushing Terrell Architects & Engineers for MetraPark Signage & P.A. System.  5.  PLANNING DEPARTMENT – Final Resolution 21-80 Approving Zone Change #704 – A Zone Change Request from Corridor Mixed Use (CMU2) to Mixed Residential (NX3), on Lot 5, Block 1, Keller Place Subdivision, a 3.560 Acre Parcel of Land.  6.  PUBLIC WORKS – Recommendation of Award Public Works RFQ for Engineering, Planning and/or Grant Writing and Administrative Services.  7.  SHERIFF – MOU Between YCSO and Shepherd Schools for School Resource Officer 2021-2022 School Year.  8.  SUPERINTENDENT OF SCHOOLS – School District Mill Levy Distribution – Moved to #4 under File Items.  9.  HUMAN RESOURCES – A.)  Alliant Insurance Services Agreement.  B.)  Montana Association of Counties – Health Care Trust – Vision Renewal Rates.  C.)  PERSONNEL ACTION REPORTS – Sheriff’s Office – 2 Salary & Other; County Attorney – 2 Terminations; GIS – 1 Salary & Other; Justice Court – 1 Salary & Other; Motor Vehicle – 1 Salary & Other.

          FILE ITEMS – 1.  AUDITOR – Payroll Audit August 1 to August 15, 2021.  2.  FACILITIES – Application to Use Courthouse Lawn.  3.  HUMAN RESOURCES – Response to August 1st Through 15th Payroll Audit Findings.  4.  SUPERINTENDENT OF SCHOOLS – Moved from the Consent Agenda – School District Mill Levy Distribution.  Commissioner Ostlund made a MOTION to approve the Consent Agenda and place the File Items to file, Commissioner Pitman seconded.  Passed Unanimous. 

          PUBLIC COMMENTS ON COUNTY BUSINESS – Hearing no comments Commissioner Pitman adjourned the meeting at 9:52 a.m.  

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