REGULAR MEETING OF THE BOARD OF COUNTY COMMISSIONERS

Tuesday June 15, 2021

 

            ALL PRESENT:  Commissioner Jones, Commissioner Pitman, Chair Pro-Tem; Board Clerk Teri Reitz; Clerk and Recorder Jeff Martin.

          PLEDGE.

          MINUTES – June 1, 2021 Elected Officials Compensation Meeting, June 8, 2021.  Commissioner Pitman made a MOTION to approve the Minutes, Commissioner Jones seconded.  Passed Unanimous.

          9:30 a.m. PRESENTATION – Presentation on MSU-B – Chancellor Hicswa.  Chancellor Hicswa gave an update on the college. 

          9:30 a.m. BID OPENING – Open and Acknowledge RFQ for Engineering Services for Lockwood Infrastructure.  One RFQ was received from KLJ and it was opened and acknowledged.  Commissioner Pitman made a MOTION to refer the bid to staff for recommendation, Commissioner Jones seconded.  Passed Unanimous.

          PUBLIC COMMENTS ON REGULAR AND CONSENT AGENDA ITEMS – Hearing no comments Commissioner Pitman continued the Board Meeting.

          EMERGENCY AND GENERAL SERVICES – Resolution 21-39 to Enter Stage I Fire Restrictions.  Commissioner Pitman made a MOTION to approve Resolution 21-39 to Enter Stage I Fire Restrictions effective on June 16, 2021 at 12:01 a.m., Commissioner Jones seconded.  Passed Unanimous. 

          CLAIMS – Batches 21-216, 21-217, 21-218 21-219 & 21-220.  Commissioner Pitman made a MOTION to approve the Claims, Commissioner Jones seconded.  Passed Unanimous. 

          CONSENT AGENDA – 1.  CLERK AND RECORDER – ArcaSearch Agreement – Clerk and Recorder Digital Records.  2.  COMMISSIONERS – A.)  Board Appointment – Lance Taylor to Huntley Project Fire Service Area Board.  B.)  Letter of Support – Billings Bypass BUILD - RAISE Grant Funding Application.  C.)  Term End Thank You Letter – Hank Mcneel Weed Control Board.  D.)  Board Openings – Custer Cemetery/Huntley Project Fire Service Area/Park Board/Weed Control/Yellowstone Art Museum.  3.  FINANCE – A.)  Resolution 20-75 Created Vista Buttes RSID 858 with the Intent of a Loan from the General Fund; Resolution 21-40 to Invest in Warrants for RSID 858 - Vista Butte Subdivision.  B.)  Information Technology Department Request to Expend for Dual SSL Certificates for Domain Change.  C.)  Annual MOU with MT Wool Growers Assoc.  D.)  DUI Task Force Strategic Plan 2021-2022.  E.)  Sheriff’s Office Request to Expend for Helicopter Instruments & Avionics.  F.)  Geographic Information System Request for New Cell Phone for the GIS Manager.  G.)  Facilities Request to Expend for a New 2021 Pickup.  4.  PUBLIC WORKS – A.)  Invitation for Bid Laurel Area Grader Shed.  B.)  Recommendation of Award for Asphaltic Mix to Knife River and Riverside Contracting, Inc.  5.  a.)  Updated YCSO/Secure Warrant Software License Agreement Valid 7/1/21-6/3/22 – with Cost Increase.  B.)  Correctional Health Partners/CMS Quality Service Organization Agreement (QSOA).  6.  HUMAN RESOURCES – PERSONNEL ACTION REPORTS – Sheriff’s Office – 1 Appointment, 1 Termination; Detention Facility – 5 Appointments; IT – 1 Salary & Other; Facilities – 1 Appointment; County Attorney – 2 Appointments. 

          FILE ITEMS – 1.  AUDITOR – Payroll Audit May 16 to May 31, 2021.  2.  CLERK AND RECORDER – Board Minutes – County Water District of Billings Heights, City/County Planning Board, Policy Coordinating Committee.  3.  CLERK OF DISTRICT COURT – Disbursements and Checks for May 2021.  4.  COMISSIONERS – A.)  Rocky Mountain Pipeline – Property Tax Refund.  B.)  MDOT – State Fuel Tax Allocations to Counties.  5.  Finance – A.)  Detailed Cash Investment Reports for May 2021.  B.)  CDBG Close Out Paperwork.  6.  HUMAN RESOURCES – May 15 through May 31 Payroll Audit.  7.  PUBLIC WORKS – A.)  Contract with Knife River for Road Materials Pricing for 2021-2022.  B.)  Contract with Riverside Contracting Inc. for Road Materials Pricing for 2021-2022.  6.  TREASURER – Treasurer’s Disbursements and Checks for May.   Commissioner Pitman made a MOTION to approve the Consent Agenda and place the File Items to file, Commissioner Jones seconded.  Passed Unanimous. 

          PUBLIC COMMENTS ON COUNTY BUSINESS – 10:00 a.m. Public Hearing for the Elected Officials Compensation Board in Room 3108, 10:30 a.m. Meeting Regarding MT Sun Construction Progress Meeting on June 16, 2021 in the Stillwater Building.  Hearing no comments Commissioner Pitman adjourned the meeting at 9:53 a.m.

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