REGULAR MEETING OF THE BOARD OF COUNTY COMMISSIONERS

Tuesday March 23, 2021

 

          ALL PRESENT:  Commissioner Jones, Chair; Commissioners Ostlund and Pitman; Board Clerk Teri Reitz; Clerk and Recorder Jeff Martin.

          PLEDGE.

          MINUTES – March 2, 2021, March 9, 2021 and March 16, 2021.  Commissioner Ostlund made a MOTION to approve the Minutes, Commissioner Pitman seconded.  Passed Unanimous. 

          9:30 a.m. PRESENTATION – Swearing in New Sheriff’s Deputies – Deputy Joshua Casares and Deputy Colin Bidlake.

          9:30 a.m. RECOGNITION – Laura Watson – County Attorney – 20 Years of Service; William Chandler – Detention Center – 20 Years of Service; Debora Rindahl-Harvilak – Detention Center – 15 Years of Service; Henry Richards – Youth Services Center – 15 Years of Service; Angeline Fox Wahl – County Attorney – 15 Years of Service; Linnea Forseth – County Attorney – 10 Years of Service.

          9:30 a.m. BID OPENING – A.)  Bid Opening to Polish/Seal Interior Concrete Floors at Yellowstone County Detention Facility. 

                                                Bid Bond                    Base Bid

Rollinger Companies, Inc.              No                         $44,270.00 for 5,900 Sq. Ft.

Diama-Shield LLC                         Yes                        $79,900.00 for 20,435 Sq. Ft.

BI Concrete, Inc.                          No                         $165,476.25 for 20,435 Sq. Ft.

Rocky Mountain Hardrock Flooring   No                         $56,050.00 – No Sq. Ft. Notated

Commissioner Ostlund made a MOTION to refer the bids to staff for recommendation, Commissioner Pitman seconded.  Passed Unanimous.  B.)  Bid Opening for the Public Works Asphalt Overlay Project IV 2020-2021 Mailbox Road.

                                                Base Bid

Riverside Contracting                    $687,648.00

Knife River – Billings                      $679,550.00

FirstMark Construction                   $836,935.00

Commissioner Ostlund made a MOTION to refer the bids to staff for recommendation, Commissioner Pitman seconded.  Passed Unanimous.  Commissioner Ostlund made a MOTION to move item 3 and 4C from the Consent Agenda to the Regular Agenda as items 2 and 3, Commissioner Pitman seconded.  Passed Unanimous. 

          PUBLIC COMMENT ON REGULAR AND CONSENT AGENDA ITEMS – Hearing no comments Commissioner Jones continued the Board Meeting.

          FINANCE – Fixed Asset Policy Change.  Commissioner Ostlund made a MOTION to approve the Fixed Asset Policy Change, Commissioner Pitman seconded.  Passed Unanimous. 

          Moved from the Consent Agenda - COUNTY ATTORNEY – Filevine Software.  Commissioner Pitman made a MOTION to table the Filevine Software, Commissioner Ostlund seconded.  Passed Unanimous. 

          Moved from the Consent Agenda - FINANCE – Metra FTE Concessions Change-Correction from 3/16/21.  Commissioner Ostlund made a MOTION to approve the Metra FTE Concessions Change-Correction from 3/16/21, Commissioner Pitman seconded.  Commissioner Ostlund stated that a presentation from Metra Concession indicated that events were picking up and so is the need for full time catering.  Commissioner Jones stated that a discussion was held on how to market the full-time catering at MetraPark and at that time MetraPark had no plan, so he is not ready to make the catering employee full time.  Commissioner Pitman made an amended MOTION to table the Metra FTE Concessions Change-Correction from 3/16/21, Commissioner Jones seconded.  Passed 2-1. 

          CLAIMS – Batches 21-169, 21-170, 21-171, 21-172 & 21-173.  Commissioner Pitman made a MOTION to approve the Claims, Commissioner Ostlund seconded.  Passed Unanimous.

          CONSENT AGENDA – 1.  CLERK AND RECORDER – Plat of CNR Subdivision and S.I.A.  2.  COMMISSIONERS – Engagement Letter for the Appraisal of the Miller Building.  3.  COUNTY ATTORNEY – Filevine Software.  4.  FINANCE – A.)  Bond for Lost Warrant.  B.)  Sheriff’s Office to Request to Expend for a New ID Card Printer.  C.)  Metra FTE Concessions Change – Correction from 3/16/21.  D.)  PILT Transfer for Huntley Project Museum.  5.  PUBLIC WORKS – A.)  Contract with Riverside Contracting for Asphalt Overlay Project III 2020-2021 – Hesper Road and Danford Road.  B.)  Resolution 21-15 Requesting the Distribution of Funds from the BaRSAA.  C.)  Recommendation of Award to COP Construction for the Replacement of Bridge 28-02 on Alkali Creek Road.  D.)  Invitation for Bid for the Purchase of a New Transport Truck, Fifth Wheel Truck and End Dump Truck.  6.  SHERIFF – Agreement between Yellowstone County Sheriff and City of Billings for IT Services.  7.  HUMAN RESOURCES – PERSONNEL ACTION REPORTS – Detention Facility – 4 Appointments, 2 Terminations; GIS – 1 Salary & Other; Treasurer – 1 Salary & Other; Youth Services Center – 1 Termination; Commissioners – 1 Appointment; MetraPark – 2 Salary & Other.

          FILE ITEMS – 1.  COMMISSIONERS – A.)  Donna Sweeney Thank You Letter Regarding Road Signs.  B.)  Letter from DEQ Regarding Public Notice No. MT-21-06 – Westmoreland Rosebud Mining LLC.  2.  FACILTIES – Application to Use Courthouse Lawn.  Commissioner Ostlund made a MOTION to approve the Consent Agenda and place the File Items to file, Commissioner Pitman seconded.  Passed Unanimous.

          PUBLIC COMMENTS ON COUNTY BUSINESS – Hearing no comments Commissioner Jones adjourned the meeting at 9:57.

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