REGULAR MEETING OF THE BOARD OF COUNTY COMMISSIONERS

Tuesday March 16, 2021

 

          ALL PRESENT:  Commissioner Jones, Chair, Commissioners Ostlund and Pitman; Board Clerk Teri Reitz; Clerk and Recorder Jeff Martin.

          PLEDGE.

          9:30 a.m. PRESENTATION – MetraPark Master Plan Presentation – Jennifer Owen.  Ms. Owen gave the presentation and a copy of the power point is available in the Clerk and Recorders Office.

          9:30 a.m. BID OPENING – A.)  Open and Acknowledge RFP’s for MetraPark Alcohol Concession.    Bids were opened and acknowledge from The Pub Station, Anderson Management, and the Breakfast Exchange Club.  Commissioner Ostlund made a MOTION to refer the bids to staff for recommendation, Commissioner Pitman seconded.  Passed Unanimous.  B.)  Bid Opening for the Bridge Replacement Project – Bridge 28-02 over Alkali Creek Road.

                                                TOTAL BID PRICE

Sletton Construction Company        $835,282.00

Battle Ridge Builders, LLC              $959,300.00

COP Construction, LLC                  $729,000.00

Commissioner Ostlund made a MOTION to refer the bids to staff for recommendation, Commissioner Pitman seconded.  Passed Unanimous.  C.)  Bid Opening for Courthouse Lobby Security.

                                      Hourly Rate for 8 Hours    Hourly Rate for 10.5 Hours

Guardian Security               $23.50                             $23.50

Big Sky Event Services         $24.00                             $24.00

Allied Universal Security       $23.47                             $26.24

Commissioner Ostlund made a MOTION to refer the bids to staff for recommendation, Commissioner Pitman seconded.  Passed Unanimous.

          9:30 a.m. PUBLIC HEARING – Resolution 21-08 to Eliminate Cap on RSID 657M – Copper Valley Estates Subdivision.  Mr. Mike Black, Civil Engineer stated that the assessment portion of the resolution that created the District placed a cap on the amount of money the County could collect for the District at $2,000.00.  The District now needs more money to maintain the roads in the Subdivision.  Instead of debt financing the cost to maintain the roads, the County would like the ability to save more than $2,000.00 to maintain the roads.  There is nothing in the MCA that would authorize or prohibit a cap on the amount of money a county can save for a rural special improvement district.  The County has flexibility as to the financing of a district.   Mr. Black noted that when the County created the District, the cap may have served a purpose, however the cap does not currently serve a purpose.  Commissioner Jones opened the Public Hearing.  Hearing no comments Commissioner Jones closed the Public Hearing.  Commissioner Ostlund made a MOTION to approve Resolution 21-08, Commissioner Pitman seconded.  Passed Unanimous. 

          PUBLIC COMMENTS ON REGULAR AND CONSENT AGENDA ITEMS – Hearing no comments Commissioner Jones continued the Board Meeting.

          PLANNING DEPARTMENT – West Meadows Subdivision, 2^nd Filing – Major Preliminary Plat.  Mr. Dave Green, Planner stated that the subject property is generally located on the east side of Whistlers Way and south of what will be Central Avenue.  This subdivision would create 43 lots from a 50-acre parcel of land.  Mr. Green went through the proposed conditions.  Mr. Green stated the conditions will be cleaned up to notate that a dry hydrant will be installed instead of a pond for fire suppression.  Mr. Green handed the Commissioners the new conditions.  Commissioner Ostlund made a MOTION to conditionally approve West Meadows Subdivision, 2^nd Filing – Major Preliminary Plat striking conditions 3, 4 and 5 adding condition 6, the SIA and the Findings of Fact, Commissioner Pitman seconded.  Passed Unanimous.     

          PUBLIC WORKS – Resolution 21-13 to Appoint a Board of Viewers on Proposed Establishment of a Portion of Homewood Park Drive as a County Road, Board of Viewers will be Commissioner Donald W. Jones, Clerk and Recorder Jeff Martin, Senior Civil Engineer Mike Black and Transportation Planner Scott Walker.  Commissioner Pitman made a MOTION to approve Resolution 21-13, Commissioner Ostlund seconded.  Passed Unanimous.   

          CLAIMS – Batches 21-166, 21-167 & 21-168.  Commissioner Pitman made a MOTION to approve the Claims, Commissioner Ostlund seconded.  Passed Unanimous.

          CONSENT AGENDA – 1.  BIG SKY ECONOMIC DEVELOPMENT AUTHORITY – Interlocal Agreement between Yellowstone County and Big Sky EDA.  2.  CLERK AND RECORDER – A.)  Amended Plat of Lots 9 and 10, Block 1, Hudson Subdivision, 2^nd Filing.  B.)  Plat of Yellowstone Trail Subdivision and the Subdivision Improvements Agreement.  C.)  Termination and Revocation of Declaration of Agricultural Covenant, Tract 1, C/S 3722.  3.  COMMISSIONERS – Board Openings – Billings Public Library, Adult Resource Alliance.  4.  FINANCE – A.)  Yellowstone County Sheriff’s Office – Detention Facility Request for Proposals for Food Service, Commissary, Laundry and Haircut Services.  B.)  Bonds for Lost Warrants.  C.)  Metra FTE Concessions FTE Change.  D.)  Elections Department Request to Expend for Data Network Equipment.  E.)  MetraPark Contract with Safetech, Inc. for Abatement of 8 Barns.  F.)  MetraPark Invitation for Bids for Portable Hoarse Stall Panels.  G.)  MetraPark Invitation for Bids, Solid Waste Services.  H.)  Intent to Cancel Old Warrants 8 Years and Older.  I.)  Resolution 21-10 to Create RSID 858M Yellowstone Trail Subdivision – Dry Hydrant.  J.)  Resolution 21-11 to Create RSID 859M Yellowstone Trail Subdivision – Park.  K.)  Resolution 21-12 to Create RSID 860M Yellowstone Trail Subdivision – Road.  L.)  Youth Services Center/Facilities Contract with Midland Mechanical for Water Heater Replacement.  5.  PUBLIC WORKS – Contract with First Mark Construction for Deck Reinforcing for Bridge 03-03 Located on 56^th Street West.  6.  HUMAN RESOURCES – PERSONNEL ACTION REPORTS – Finance – 1 Termination; County Attorney – 1 Termination; Detention Facility – 24 Salary & Other.

          FILE ITEMS – 1.  AUDITOR – Payroll Audit February 16 to February 28, 2021.  2.  CCLERK AND RECORDER – Board Minutes – County Water District of Billings Heights, Policy Coordinating Committee.  3.  COMMISISONERS – A.)  Letter from Ms. Susan Swimley Regarding Board Vacancy Appointment for the County Water District of Billings Heights.  B.)  Letter from DEQ – Public Notice No. MT-21-03 – City of White Sulphur Springs.  4.  COUNTY ATTORNEY – Release and Settlement of All Claims.  5.  FACILITIES – Applications to Use Courthouse Lawn.  6.  FINANCE – Detailed Cash Investment Report – February 2021.  7.  HUMAN RESOURCES – February 16 – February 28 Payroll Audit.  8.  TREASURER – County Treasurer’s Disbursements & Checks for February.  Commissioner Ostlund made a MOTION to approve the Consent Agenda and place the File Items to file, Commissioner Pitman seconded.  Passed Unanimous. 

          PUBLIC COMMENTS ON COUNTY BUSINESS – Hearing no comments Commissioner Jones adjourned the meeting at 10:06 a.m.

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