REGULAR MEETING OF THE BOARD OF COUNTY COMMISSIONERS

Tuesday February 13, 2024

 

          ALL PRESENT:  Commissioner Ostlund, Chair; Commissioners Morse and Jones; Board Clerk Teri Reitz; Clerk and Recorder Jeff Martin.

          PLEDGE: MOMENT OF SILENCE, Held.

          MINUTES – February 6, 2024.  Commissioner Morse made a MOTION to approve the Minutes, Commissioner Jones seconded.  Passed Unanimous.

          BID OPENING – A.)  Bid Opening for a Shallow Water Jet Boat for the Sheriff’s Office.  Commissioner Morse noted that this bid was inadvertently opened by another department. 

                                                Lump Sum

MotoJet, Inc.                               $74,800.00

Commissioner Morse made a MOTION to refer the bid to staff for a recommendation back to this board, Commissioner Jones seconded.  Passed Unanimous.  B.)  Bid Opening for the MetraPark Arena Back Lot Project.

                                      Total Base Bid          Alternate 1               Alternate @

Knife River                         $2,728,354.75          $632,292.00            $   982,384.75

Weave Construction             $2,452,174.13          $716,026.67            $1,062,032.62

Western Municipal Const.     $2,532,264.20          $610,506.80            $   944,246.00

Askin Construction              $2,199,418.00          $635,722.00            $   920,462.00

Commissioner Morse made a MOTION to refer the bids to staff for a recommendation back to this board, Commissioner Jones seconded.  Passed Unanimous. 

          9:30 a.m. PUBLIC HEARING – Resolution 24-21 to Hold Election to Establish Yellowstone County Government Study Commission.  Mr. Kevin Gillen stated that every ten years a county must hold an election to determine whether a county government study commission shall be established to review county government and to make recommendations as to potential modifications to county government.  If the Yellowstone County Board of County Commissioners approves this resolution then on June 4, 2024, as part of the general primary election, an election will be held to determine whether a county government study commission shall be established.  If the majority of voters vote to establish a commission, an election will be held November 5, 2024, as part of the general election, to elect the commissioners.  If the majority of voters vote to not establish a commission, an election to elect commissioners will not be held and a commission will not be formed.  Mr. Gillen stated that if the Commissioners approve the resolution, they also need to establish a cost for the study and how many members will be on the commission.  Mr. Gillen noted that the ballot language attached to the resolution is draft language.  Mr. Gillen also noted that the study commission needs to be an odd number of members no fewer than three.  Mr. Gillen stated that one mill was proposed last time, which is approximately $499,000.  Mr. Gillen stated that the Commissioners could choose to go with a mill or a flat amount.  The money will be available to the study commission for two years and after that time if there is money left it will go into the County’s general fund.  Commissioner Ostlund stated that the study commission does not have to spend all the money provided.  Commissioner Ostlund opened the Public Hearing.  Three people spoke in favor of the formation of a Yellowstone County Government Study Commission.  Hearing no other comments Commissioner Ostlund closed the Public Hearing.  Commissioner Ostlund stated that he is favor of 1 mill.  Commissioner Morse made a MOTION to approve Resolution 24-21, with one mill levied and a seven-member commission, Commissioner Jones seconded.  Commissioner Jones amended the MOTION to approve $250,000 with a seven- member commission.  Commissioner Jones MOTION died for lack of a second.  Original MOTION passed 2-1.  Commissioner Jones voted against the original motion.     

          PUBLIC COMMENTS ON REGULAR, CONSENT AND FILED AGENDA ITEMS – Hearing no comment Commissioner Ostlund continued the Board Meeting.

          METRAPARK – MetraPark – Update.  MR. Stoney Field, General Manager stated that MetraPark has held 3 major concerts in the first two months of 2024.  Home builders show start this weekend.  Mr. Cody Reitz, Marketing Director stated that the Jon Pardi concert is tonight and there have been 4500 tickets sold.  The first fair night show will be announced soon.  Mr. Reitz stated that Monster Trucks will be held this weekend. 

          FINANCE – A.)  Resolution No. 24-17 Resolution of Intent to Expand RSID 709M Clarks Fork River Ranch Subdivision, Setting the Public Hearing for Tuesday March 19, 2024, at 9:30 a.m. in Room 3108.  Commissioner Jones made a MOTION to approve Resolution 24-17, Commissioner Morse seconded.  Passed Unanimous.  B.)  Resolution No. 24-18 Resolution of Intent to Expand RSID 723M Clarks Fork Estates Subdivision, Setting the Public Hearing for Tuesday, March 19, 2024, at 9:30 a.m. in Room 3108.  Commissioner Morse made a MOTION to approve Resolution 24-18, Commissioner Jones seconded.  Passed Unanimous.  C.)  Resolution No. 24-19 Resolution of Intent to Expand RSID 741M Conrad Subdivision, Setting the Public Hearing for Tuesday, March 19, 2024, at 9:30 a.m. in Room 3108.  Commissioner Jones made a MOTION to approve Resolution 24-19, Commissioner Morse seconded.  Passed Unanimous. 

          CLAIMS – Batches 24-112, 24-113, 24-114 & 24-115.  Commissioner Jones made a MOTION to approve the Claims, Commissioner Morse seconded.  Passed Unanimous. 

          CONSENT AGENDA – 1.  COMMISSIONERS – Dedicated Bench for Charles A. Bradley.  2.  ELECTIONS – OnBoard Contract to Track Elected and Appointed Board Terms and Vacancies.  3.  FINANCE – A.)  Cancelation of Invitation for Bids, Courthouse Security Cameras.  B.)  Revised Policy for IT Cybersecurity and Standards.  C.)  MetraPark Request to Expend for Concessions Warming Cabinet.  D.)  Metra Contract with Cash Link for Metra ATMs.  E.)  Contract with SK Geotechnical Analysis and Evaluation for Short-Term Holding Facility.  F.)  Contract with Sanderson Stewart Engineering for Topographical Survey for Short-Term Holding Facility.  G.)  Contract with Rimrock Engineering for Geotechnical Drilling & Boring Services for Short-Term Holding Facility.  H.)  Parks Department Mid-Year Budget Request.  I.)  Colverleaf Meadows Park Playground Equipment Donation to Yellowstone County.  J.)  Resolution No. 24-20 to Invest in Warrants for RSID 160M – Clark Subdivision.  K.)  Metra Request to Expend Electrical Main Distribution Panel.  4.  SHERIFF – YSCO-USMS Task Force Overtime Funding Agreement for FY24.  5.  HUMAN RESOURCES – PERSONNEL ACTION REPORTS – Youth Services Center – 3 Appointments; Detention Facility – 3 Appointments; County Attorney – 1 Termination.

          FILE ITEMS – 1.  AUDITOR – Payroll Audit January 16 to January 31, 2024.  2.  CLERK AND RECORDER – Board Minutes – Lockwood Irrigation District.  3.  CLERK OF DISTRICT COURT – Checks and Disbursements for January 2024.  4.  FINANCE – Detailed Cash Investment Report for January 2024.  5.  HUMAN RESOURCES – January 16 – January 31 Payroll Audit.  6.  PUBLIC WORKS – A.)  Agreement between Rick Ramsbottom and Yellowstone County for Pryor Creek Subdivision and Agreement between C.C. Divide, LLC and Yellowstone County for Pryor Creek Subdivision.  B.)  Standard Form Agreement between Yellowstone County and C.C. Divide on the basis of a Stipulated Price.

          PUBLIC COMMENTS ON COUNTY BUSINESS – Hearing no comments Commissioner Ostlund adjourned the meeting at 10:04 a.m.

APPROVED                                           ATTEST                                                        

DATE